Documents
The items listed here are items that are either necessary, or helpful in completing our projects for the families. Hopefully, having everything here will make it easier for you to download what you need, when you need it.
Should there be an item that is missing or appears to be outdated, please e-mail headquarters. We update these forms regularly.
NILMDTS Training Manual 2008 - Published in May, 2008, by NILMDTS Leadership. Active members will have a book-bound version sent to them.
NILMDTS Annual Report - The Annual Report for 2008
Hospital Brochure for Families in English - Updated in July, 2008
Hospital Brochure for Families in Spanish - 2008
Posing Guide For Hospitals - Helpful information including a Posing Guide and Consent Forms for Medical Personnel When a NILMDTS Photographer is Not Available
Volunteer Service Agreement - Mandatory document to be initialed on each page, signed and turned in by all members before their information is made available on the NILMDTS search engine. Please return to NILMDTS by fax: 720-283-8998, email: headquarters@nilmdts.org; snail mail: 2305 E. Arapahoe Road Suite #220, Centennial, CO 80122. Updated 5-2010.
Parent's Consent Form - English This is a Mandatory Form for all Sessions. Version 10-2009.
Parent's Consent Form-Spanish - This is the Spanish version. Version 10-2009.
Introductory Letter for parents - **NEW This form can be used to introduce our services to families, and then left with them for their records once the session is taken at the hospital.
Introductory Letter for parents in Spanish - **NEW Spanish version of the Introductory Letter for parents.
Photographer's Contact Card - (Business Cards) - This is a business card template accessible only to photographers on the Forum. (All active NILMDTS photographers should be participating on the Forum and have active login status. If you need assistance, contact Forum Administrator Katie Plasek at katie@nilmdts.org).
Photographers Code of Conduct - PLEASE read before beginning your work as a NILMDTS volunteer
Hospital Q&A - Document for medical professionals outlining how NILMDTS works in hospitals
Hospital Release Form - Optional document to be used/modified by hospitals prior to making requests with NILMDTS photogs on the patient's behalf
Hospital Release Form - Spanish - Spanish version of the document to be used/modified by hospitals prior to making requests with NILMDTS photogs on the patient's behalf
Letter to Parents - Document to send to a family a couple days ahead of mailing the actual CD/DVD of images.
Letter to Parents-Spanish - Document to send to families. This references both a CD/DVD so if you are not sending a DVD you will need to customize the letter.
25-Week Gestation Guideline - Details on why NILMDTS criteria is that babies must be at least "25-weeks gestation" or at the discretion of medical personnel to be considered candidates for the program
Fundraising Policy - Strict rules which all volunteers must abide by regarding fundraising for NILMDTS
Display Reservation Application - All NILMDTS Active Volunteers must fill this form out in order to request a reservation for a display.
You must submit your reservation request at least 14 days prior to your event!
Media Guidelines - For NILMDTS Photographers - includes info on how interviews work, how to request assistance from NILMDTS public relations team, sample questions from the media, etc.
Generic NILMDTS Press Release Template for Photographers - A letter to send to a member of the press and a press release/info sheet
Using the NILMDTS Displays - Instructions on "how to" set it up, use the display, etc
Photographer's Recruiting Video - This is available to our members only on our box.net account. This link will take you to the box.net website, but you must have our login information to access. Look for the folder titled HQ * DO NOT DELETE *.
Incident Report Form - This form needs to be filled in, and submitted to us, to report situations that may be outside of our normal operating procedures
PPA Merit Application - This should be filled out by PPA members who have attended a NILMDTS training in order to receive a PPA merit.
NILMDTS Logo for Embroidering - This is a proprietary file for embroidery programs. You should be able to take this file to most local embroidery shops and have shirts, etc., embroidered without needing to pay the set up fee.
New Zealand custom consent form - New consent form to be used in New Zealand to address NZ privacy laws.
